OSHA Form 300A Requirements

What is the OSHA Form 300A?

The OSHA 300A form is an annual summary that aggregates an establishment’s:

• Number of cases recorded on the OSHA 300 form;
• Total number of days away from work and number of days of job transfer or restriction recorded on theOSHA 300 form; and
• Total number of injuries, skin disorders, respiratory conditions, poisonings, hearing losses, and any other illness recorded on the OSHA 300 form.

Who Must Complete the OSHA Form 300A?

An employer must complete the OSHA 300A form if it:

• Is in an industry that is not partially exempted from the recordkeeping requirements; and
• Has more than 10 employees.

Exemptions from the Recordkeeping Requirements Based on Industry

Establishments in certain low-hazard industries (see Table 1) are partially exempt from routinely keeping OSHA injury and illness records. To find out if an employer is required to prepare and maintain records under the OSHA recordkeeping rule, first determine the employer’s NAICS code by following these steps:

• Use the search feature on the U.S. Census Bureau NAICS main webpage.
  • In the search box for the most recent NAICS, enter a keyword that describes the employer’s business.
  • Choose the primary business activity that most closely corresponds to the business or refine the search to get more choices.
• View the most recent complete NAICS tables on the U.S. Census Bureau NAICS main webpage.
  • Select the two-digit sector code and choose a six-digit industry code to read its definition.
• If necessary, use an old Standard Industrial Classification (SIC) code to find the employer’s NAICS code.

What Must Be Recorded on Complete OSHA Form 300A?

The following information must be recorded on the OSHA 300A form:

• The name, address, industry description, and Standard Industrial Classification (SIC) or North American Industrial Classification (NAICS) of the establishment;
• The average annual number of employees;
• The total number hours worked by all employees during the previous year;
• The total number of deaths, as recorded on Box G*;
• The total number of cases with days away from work, as recorded in Box H*;
• The total number of cases with job transfer or restriction, as recorded in Box I*;
• The total number of other recordable cases, as recorded in Box J*;
• The total number of days away from work, as recorded in Box K*;
• Total number of days of job transfer or restriction, as recorded in Box L*

Do Employers Need to File OSHA Form 300A with OSHA?

Yes, employers must electronically file data from their 300A form with OSHA by March 2 of each year for any of their establishments that:

• The name, address, industry description, and Standard Industrial Classification (SIC) or North American Industrial Classification (NAICS) of the establishment;
• Have 250 or more employees and are already subject to OSHA’s recordkeeping requirements;
• Have between 20 and 249 employees if the establishment belongs to a high-risk industry; or
• Specifically designated by OSHA or the Bureau of Labor Statistics as a reporting establishment (even if they are exempt from OSHA’s recordkeeping requirements).

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Starting Jan. 1, 2024, certain employers in designated high-hazard industries will be required to electronically submit additional injury and illness information than what is currently required. The new requirements include:

• Establishments with 100 or more employees in certain high-hazard industries must electronically submit information from their Form 300, Log of Work-Related Injuries and Illnesses, and Form 301, Injury and Illness Incident Report, to OSHA once a year. These submissions are in addition to the submission of Form300A, Summary of Work-Related Injuries and Illnesses; and
• Establishments are required to include their legal company name when making electronic submissions to OSHA from their injury and illness records to improve data quality.