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Compliance

OSHA Form 300A Requirements

By February 15, 2024No Comments

What is the OSHA Form 300A?

The OSHA 300A form is an annual summary that aggregates an establishment’s:

  • Number of cases recorded on the OSHA 300 form;
  • Total number of days away from work and number of days of job transfer or restriction recorded on theOSHA 300 form; and
  • Total number of injuries, skin disorders, respiratory conditions, poisonings, hearing losses, and any other illness recorded on the OSHA 300 form.

Employers must complete the OSHA 300A form no later than February 1 of the year following the year covered by the records. The completed OSHA Form 300A must be posted annually between February 1 and April 30 in a visible location so employees are aware of injuries and illnesses occurring in their establishment.

Employers must save OSHA Form 300A for 5 years following the year to which it pertains.

OSHA 300A form is available here.

Who Must Complete the OSHA Form 300A?

An employer must complete the OSHA 300A form if it:

  • Is in an industry that is not partially exempted from the recordkeeping requirements; and
  • Has more than 10 employees.

 

Exemptions from the Recordkeeping Requirements Based on Industry

Establishments in certain low-hazard industries (see Table 1) are partially exempt from routinely keeping OSHA injury and illness records. To find out if an employer is required to prepare and maintain records under the OSHA recordkeeping rule, first determine the employer’s NAICS code by following these steps:

  • Use the search feature on the U.S. Census Bureau NAICS main webpage.
    • In the search box for the most recent NAICS, enter a keyword that describes the employer’s business.
    • Choose the primary business activity that most closely corresponds to the business or refine the search to get more choices.
  • View the most recent complete NAICS tables on the U.S. Census Bureau NAICS main webpage.
    • Select the two-digit sector code and choose a six-digit industry code to read its definition.
  • If necessary, use an old Standard Industrial Classification (SIC) code to find the employer’s NAICS code.

Once an employer has determined its NAICS code, view Table 1 to determine if the employer’s industry is partially exempt from the recordkeeping rule.

What is Required to Complete OSHA Form 300A?

The OSHA 300A form is a summary of the information contained in the OSHA 300 form. For this reason, employers should have access to their OSHA 300 form when completing the OSHA 300A form. As indicated below, some of the information required for the 300A form comes from some of the data boxes from the 300 form.

What Must Be Recorded on Complete OSHA Form 300A?

The following information must be recorded on the OSHA 300A form:

  • The name, address, industry description, and Standard Industrial Classification (SIC) or North American Industrial Classification (NAICS) of the establishment;
  • The average annual number of employees;
  • The total number hours worked by all employees during the previous year;
  • The total number of deaths, as recorded on Box G*;
  • The total number of cases with days away from work, as recorded in Box H*;
  • The total number of cases with job transfer or restriction, as recorded in Box I*;
  • The total number of other recordable cases, as recorded in Box J*;
  • The total number of days away from work, as recorded in Box K*;
  • Total number of days of job transfer or restriction, as recorded in Box L*

In addition, a company official must certify that the entries on the summary are true, accurate, and complete. The certifying official must be the owner of the company, an officer of the corporation, the highest-ranking company official at the establishment, or that person’s supervisor.

* Denotes fields from the OSHA 300 form.

Do Employers Need to Update the OSHA 300A Form?

No, employers are not required to update this form.

Do Employers Need to File OSHA Form 300A with OSHA?

Yes, employers must electronically file data from their 300A form with OSHA by March 2 of each year for any of their establishments that:

  • The name, address, industry description, and Standard Industrial Classification (SIC) or North American Industrial Classification (NAICS) of the establishment;
  • Have 250 or more employees and are already subject to OSHA’s recordkeeping requirements;
  • Have between 20 and 249 employees if the establishment belongs to a high-risk industry; or
  • Specifically designated by OSHA or the Bureau of Labor Statistics as a reporting establishment (even if they are exempt from OSHA’s recordkeeping requirements).

Click here for more information on this requirement.

Starting Jan. 1, 2024, certain employers in designated high-hazard industries will be required to electronically submit additional injury and illness information than what is currently required. The new requirements include:

  • Establishments with 100 or more employees in certain high-hazard industries must electronically submit information from their Form 300, Log of Work-Related Injuries and Illnesses, and Form 301, Injury and Illness Incident Report, to OSHA once a year. These submissions are in addition to the submission of Form300A, Summary of Work-Related Injuries and Illnesses; and
  • Establishments are required to include their legal company name when making electronic submissions to OSHA from their injury and illness records to improve data quality.

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